Move-In Condition Reports in Newfoundland and Labrador
A written condition report is the single strongest piece of evidence in a Newfoundland and Labrador deposit dispute.
Last updated: September 2026
Why a Condition Report Matters
Newfoundland and Labrador's Residential Tenancies Act does not require a specific form for a condition report, but the Residential Tenancies Division consistently treats a written, dated move-in and move-out report as the strongest evidence in a deposit dispute. Without one, a hearing often comes down to each side's word against the other's.
How to Document Move-In Condition
Walk through the unit with your landlord if possible, noting the condition of walls, flooring, appliances, and fixtures. Photos and videos with visible timestamps strengthen the record. Get the landlord to sign or acknowledge the report if you can, and keep your own copy.
At Move-Out
Repeat the same walkthrough at move-out and compare against your move-in report. This comparison is exactly what a hearing officer will look at if the landlord applies to keep part of the deposit for damage.
Frequently Asked Questions
Is a condition report legally required in Newfoundland and Labrador?
There's no mandated form, but the Residential Tenancies Division treats a written, dated condition report as the strongest evidence in a deposit dispute.
What should I include in a move-in condition report?
Dated photos or video of every room, noting any existing damage, ideally acknowledged in writing by the landlord.
Does a condition report help if my landlord disputes my deposit refund?
Yes -- it's the clearest evidence either side can bring to a hearing about the unit's condition before you moved in.
Sources
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