Move-In / Move-Out Condition Reports in Manitoba

Condition Reports Are Not Legally Required

Unlike some jurisdictions, Manitoba does not legally require a landlord and tenant to complete a condition report at move-in or move-out. However, the Residential Tenancies Branch publishes a prescribed condition report form and strongly encourages both parties to use it.

Skipping this step is common, but it removes a key piece of evidence if a dispute later arises over damage or deposit deductions.

Why It's Worth Doing Anyway

A condition report completed and signed by both the landlord and tenant on move-in day -- and again at move-out -- creates a shared, dated record of the unit's condition. If your landlord later claims damage from your deposit that you believe existed before you moved in, a signed condition report is strong evidence in your favour if the dispute goes to the RTB.

How to Complete One

Walk through the unit together with your landlord (or property manager) on move-in day, noting the condition of walls, flooring, appliances, fixtures, and any existing damage. Both parties should sign and keep a copy. Take dated photos as additional backup -- these aren't a substitute for a signed report, but they help if your landlord is unavailable to walk through with you.

Frequently Asked Questions

Is a condition report legally required in Manitoba?

No. The Residential Tenancies Act does not make it mandatory, though the RTB provides an official form and recommends using one.

What happens if my landlord and I never did a condition report?

You can still dispute a deposit deduction with the RTB using other evidence, like photos or witness statements, but a signed condition report is the strongest, most straightforward evidence to have.

Where do I get the official condition report form?

The Residential Tenancies Branch publishes a prescribed condition report form on its website and in its resource list.

Condition Reports in Manitoba